S.A. Comunale has been a local industry leader for end-to-end fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 13 locations and over 600 employees, including 400 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, Michigan and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

SUMMARY

Seeking an Administrative Assistant to provide administrative support to our Cleveland (Highland Heights) branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Cleveland branch manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

• Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone, route calls, and take messages when required.
• Create and modify documents such as proposals, quotes and miscellaneous correspondence.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.
• Sign for and distribute UPS/Fed Ex/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.
• Order office supplies and monitor inventory.
• Create and maintain various office records such as work tickets and accrual work sheets for invoices.
• Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash. 
• Prepare various monthly reports as required such as the branch checkbook log, the petty cash book log, Company credit card receipts and inspection reports to fire officials.   
• Prepare and send weekly payroll report information.
• Assist with the scheduling of branch manpower.
• Coordinate travel and lodging accommodations for staff, as requested.

QUALIFICATIONS

• Demonstrated oral and written communication skills.

• Demonstrated ability to work independently and as a team player.

• Knowledge of general office machines and telephone systems.

• Proven organizational skills.

PREFERRED EDUCATION and/or EXPERIENCE

High School Diploma or GED. Minimum three to five years clerical or administrative experience. Experience in the construction industry is a plus.

COMPUTER SKILLS

Proven knowledge of Microsoft Office Software (i.e. Word, and particularly Excel.)

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities to perform this job successfully. The ideal candidate will possess good oral and written communication skills in addition to good organization skills. 

• Must think strategically, make sound decisions, and produce accurate and timely results.
• Must build positive working relationships with multiple levels of employees and management.
• Must demonstrate integrity and professionalism.
• Must demonstrate commitment to company values.
• Must possess excellent organizational skills.
• Must follow-up on tasks and assignments in a timely manner.
• Must possess excellent written and verbal communications skills.
• Must prioritize in a fast paced multi-task environment.
• Must have demonstrated ability to perform basic business mathematical functions.
• Must work with minimal supervision.
• Must demonstrate ability to work effectively in a team environment.
• Must comply with all operating policies, procedures, executed Plans, and Programs.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers.

 EOE M/F/Disability/Veterans